Exhibition Details

YOUR EXHIBITION PACKAGE:

As per your Sponsorship Agreement, Re:Work will provide you with the following:

• 8ft x 8ft Floor Space
• 1 x Table (6ft rectangular)
• Access to Wi-Fi
• 2 x Chairs

Anything you do must stay within the allotted space and must not exceed 2 meters in height.  

If you have decided to have a custom stand built and/or are using an external provider for any part of your stand, please let us know the details of the installation, supplier, etc.

There is limited onsite storage available for packing materials, boxes, etc.  It is suggested that exhibitors keep packing materials to a minimum.

Important Note: Every piece of electrical equipment that is brought on-site must be PAT tested.

EXHIBITION SET-UP/ BREAKDOWN TIMES:

April 14th - Set-up: The exhibition area will be open from 7:30pm - 8:30pm for exhibition set up. We highly recommend you set-up your stand on the night prior to the event. All stands should be ready for attendee arrival promptly at 8am on April 15th.

Please inform Lauren as soon as possible of the names of those who will be setting up your stand on April 14th.

April 16th - Break-down: Exhibitors can breakdown their stand from 3:30 pm on April 16th and need to vacate the space by 5:00 pm. 

Please note, exhibitors are responsible for setting up and breaking down their own booth.

AV SUPPLIER

Convene 237 Park Ave has partnered with Re:Work to provide AV. If you wish to order AV for your stand, such as a monitor, please complete this form and send it directly to lamountwilliams@convene.com and dasha.casanova@convene.com no later than March 31st. 

Kindly note, access to power is not included in your exhibition package so if you require sockets, please order a power drop from Convene using the order form above.

ENVIRONMENTALLY FRIENDLY EVENTS

Re:Work are working hard to ensure that our events are as environmentally friendly as possible. We are aiming to reduce overall waste onsite at events over the coming years and will be working closely with the venues to do our part for the environment and we ask that our sponsors do the same. 
Please consider your stand set up and items and merchandise onsite at event and where possible opt for the more environmentally friendly option i.e., re-use banners/signage, opt for non-plastic giveaways etc.

SECURITY

The venue will maintain 24-hour security throughout the duration of the event. While every reasonable precaution is taken, Re:Work and the venue accept no responsibility for any loss or damage that may occur to exhibitors property. We highly advise that exhibitors do not leave valuables unattended at any point during the event and that they take anything of value with them when they leave their stand for the night.

Below you can download the delivery label and any other relevant delivery and/or venue details

PLEASE SHIP ALL EQUIPMENT & MATERIALS IN ADVANCE.  THIS VENUE HAS A STRICT POLICY ON PACKAGES.  Large Boxes and Road Cases are not permitted in our Building’s Lobby as per Building Policy - these will need to be brought into the venue via the Loading Dock. Instructions on how to book in via the Loading Dock can be found above using the 'shipping instructions' button. 

It is your (the sponsor's) responsibility to arrange a courier for your materials TO AND FROM the venue.

Please courier materials to arrive from and no earlier than 3 business days -  Thursday, April 10th. 

Any items you ship must be clearly labelled using the shipping label (link above).  Please be aware that deliveries that are not clearly labelled have a high chance of going missing.

We strongly suggest that you track the delivery of your materials BEFORE you arrive at the venue.

LABELS MUST BE ATTACHED TO ALL ITEMS YOU ARE SENDING TO THE VENUE FOR YOUR EXHIBITION STAND (BANNERS, BOXES, ETC)

RETURN SHIPPING 
Please note: It is your (the sponsor's) responsibility to organize the collection of goods post- event and return shipping no later than 3 business days post-event - Monday, April 21st.

YOU MUST ARRANGE & SCHEDULE A PICK-UP with your shipping provider (FedEx, UPS, USPS) to be picked up from the venue's shipping room post-event.

Your onsite team must have a RETURN PRE-PAID SHIPPING LABEL for all return shipments.  Once the event is over, your team will be responsible for packing up your booth/exhibit. Corinium will have some extra packing tape onsite to help seal any outgoing packages.

Your team will be instructed to leave any return shipments (these must all be sealed with a pre-paid shipping label) on your exhibit table.  The hotel will bring your packages to the shipping room on your behalf where your scheduled pick-up with your shipping provider (FedEx, UPS, USPS) will collect from.  

We do not take responsibility for shipments left unsealed, without a return shipping label or a courier collection scheduled. 

Staff Registration Details

In your sponsorship contract you will have been allocated a specific number of onsite passes for the event.  Please remember these should be used by individuals within your organisation with specific industry knowledge relevant to the event.  

You will need to register your team passes prior to the event and by April 8th to ensure that your team's badges are available for collection at the event registration.

In order to register your passes, please see the registration buttons above and enter the details requested.

EVENT TIMINGS

APRIL 15 - AI in Finance Day 1

APRIL 16 - AI in Finance Day 2 & CAIO Summit US